# Form - Driver Qualification and Training Record
> Fire Service Safety Management System, version 0.3.3 (2026-10-25). The Human Factor. Document FSSMS-FRM-32.
>
> Canonical: https://thehumanfactor.ca/library/fire-service-safety/form-driver-qualification-and-training-record
>
> Licence: CC BY-NC-SA 4.0 with the Adopting Agency Grant (https://creativecommons.org/licenses/by-nc-sa/4.0/)
>
> General information only, not legal, medical or other professional advice. Verify every requirement against the current official text of the law, standards and manufacturer instructions that apply to you. Obtain your own legal review and consult your joint health and safety committee before adopting anything. You adopt, adapt, implement and rely on this material entirely at your own risk and on your own responsibility. Full terms: Terms of Use, thehumanfactor.ca.
## Purpose and use
One record per driver, opened when a member starts the driver program and kept current for the member’s service. The training division keeps it; company officers check the authorization in Part C before assigning a driver; the licence and abstract are rechecked every year in Part B; every driver is re-evaluated at least every 24 months and after any collision or at-fault near miss in Part F ([Policy - Apparatus and Driving](https://thehumanfactor.ca/library/fire-service-safety/policy-apparatus-and-driving) 5.5 and 5.6; [Apparatus, Driving and Roadway Operations Program](https://thehumanfactor.ca/library/fire-service-safety/apparatus-driving-and-roadway-operations-program) sections 5.5, 5.6 and toolkit T9). Operator content follows the driver/operator job performance requirements [(NFPA 1010, 2024, ch. 11)](https://thehumanfactor.ca/library/fire-service-safety/form-driver-qualification-and-training-record#ref-nfpa-1010) and the health and safety standard’s driver rules [(NFPA 1550, 2024, ch. 8)](https://thehumanfactor.ca/library/fire-service-safety/form-driver-qualification-and-training-record#ref-nfpa-1550); training records are managed to the training standard (CSA Z1001-18). The record holds the medical outcome only, never a diagnosis.
## Part A: Member and licence
| Field | Entry |
|:---|:---|
| Member identifier, station, service status (career / volunteer / paid-on-call) | |
| Licence class and endorsements (for example air brake), against the class your jurisdiction requires for each apparatus type ([J30 Emergency Vehicles, Drivers and Licensing](https://thehumanfactor.ca/library/fire-service-safety/j30-emergency-vehicles-drivers-and-licensing)) | |
| Licence expiry date and any conditions | |
| Driving abstract: date obtained and result (no concerns / concerns referred to the program manager) | |
| Medical fitness to drive from {{Occupational Health Provider}}: fit / fit with restriction / not fit; restriction in task terms; date | |
## Part B: Annual licence and abstract checks
| Year | Licence status checked (date) | Abstract checked (date) | Result | Checked by (role) |
|:---|:---|:---|:---|:---|
| | | | | |
## Part C: Driver program and authorization by apparatus type
| Apparatus type (light, pumper, aerial, tender, rescue, wildland, tiller) | Classroom (date) | Closed course (date) | Supervised hours, at least {{Hours}}, including night and adverse weather | Road evaluation (date; evaluator role) | Operator qualification or certification (pump, aerial, tender) | Tender rollover awareness (tenders only) | Authorized (date; by role) |
|:---|:---|:---|:---|:---|:---|:---|:---|
| | | | | | | | |
## Part D: Supervised driving log
| Date | Apparatus | Hours | Conditions (day / night / rain / snow / ice) | Supervising officer (role) and initials |
|:---|:---|:---|:---|:---|
| | | | | |
## Part E: Other required training
| Item | Date completed | Next due |
|:---|:---|:---|
| Traffic incident management, responder level [(NFPA 1091, 2024)](https://thehumanfactor.ca/library/fire-service-safety/form-driver-qualification-and-training-record#ref-nfpa-1091) | | Three years |
| Backing and spotter signals; seat belt and occupant rules | | Annual drill |
| Response mode matrix and intersection procedure | | With re-evaluation |
| Telematics briefing: what is collected, who sees it, how it is used | | On change |
| Personal vehicle response acknowledgement (members who respond from home or work) | | Annual |
## Part F: Re-evaluations
| Date | Reason (24-month cycle / after collision / after at-fault near miss / return from absence / licence change) | Result (pass / remediation) | Evaluator (role) | Next due |
|:---|:---|:---|:---|:---|
| | | | | |
## Part G: Removal from driving and reinstatement
| Date | Reason (licence suspended, downgraded or conditional / medical restriction / re-evaluation not yet met / member’s own request) | Apparatus types removed | Reinstated (date; by role; evidence) |
|:---|:---|:---|:---|
| | | | |
Removal is a fitness and qualification matter, recorded here and not in a discipline file. A member who says they are not fit to drive is removed for that duty period without consequence and is not recorded in Part G.
## Fields
| Field | Type | Required | Who completes |
|:---|:---|:---|:---|
| Member identifier, station, service status | Text; pick list | Yes | Training division |
| Licence class, endorsements, expiry, conditions | Pick list; date; text | Yes | Training division, from the licence |
| Abstract date and result | Date; pick list | Yes | Training division |
| Medical fitness to drive | Pick list; restriction text; date | Yes | Training division, from the provider’s outcome |
| Part B annual checks | Date; result; role | Yes every year | Training division |
| Part C rows | Pick list; dates; number; role; text | One row per apparatus type sought | Training division; evaluator; authorizing officer |
| Part D log rows | Date; text; number; initials | Yes until the minimum hours are met | Supervising officer |
| Part E items | Dates | Yes | Training division |
| Part F rows | Date; reason; result; role; date | Each re-evaluation | Evaluator |
| Part G rows | Date; reason; list; reinstatement details | Each removal | Program manager |
**Retention.** For the member’s service plus the period in [05 Document Control and Records](https://thehumanfactor.ca/library/fire-service-safety/document-control-and-records). **Privacy.** No diagnosis is recorded; the abstract is recorded as a result, and the abstract itself is held only as long as the check needs it.
## Jurisdiction requirements
This chapter relies on the following legal requirements, which differ by province and territory. Check your jurisdiction’s section on each topic page before adopting it.
| Topic | What to check in your jurisdiction | Page |
|:---|:---|:---|
| Emergency Vehicles, Drivers and Licensing | The licence class and air brake endorsement each apparatus needs and any volunteer exemption, the driver medical standard, any mandated driver training, and the rules for members responding in personal vehicles (following distance, courtesy or green lights, whether any emergency exemption applies) | [J30 Emergency Vehicles, Drivers and Licensing](https://thehumanfactor.ca/library/fire-service-safety/j30-emergency-vehicles-drivers-and-licensing) |
## References
CSA Group. (2018). *CAN/CSA-Z1001-18 (R2022), Occupational health and safety training*.
National Fire Protection Association. (2024). *NFPA 1010, Standard on professional qualifications for firefighters* (consolidates NFPA 1001, 1002, 1003 and 1005).
National Fire Protection Association. (2024). *NFPA 1091, Standard for traffic incident management personnel professional qualifications*.
National Fire Protection Association. (2024). *NFPA 1550, Standard for emergency responder health and safety* (consolidates NFPA 1500, 1521 and 1561).