# Form - Management Review Decision Record > Fire Service Safety Management System, version 0.3.3 (2026-10-25). The Human Factor. Document FSSMS-FRM-05. > > Canonical: https://thehumanfactor.ca/library/fire-service-safety/form-management-review-decision-record > > Licence: CC BY-NC-SA 4.0 with the Adopting Agency Grant (https://creativecommons.org/licenses/by-nc-sa/4.0/) > > General information only, not legal, medical or other professional advice. Verify every requirement against the current official text of the law, standards and manufacturer instructions that apply to you. Obtain your own legal review and consult your joint health and safety committee before adopting anything. You adopt, adapt, implement and rely on this material entirely at your own risk and on your own responsibility. Full terms: Terms of Use, thehumanfactor.ca. ## How to use Completed during the management review by the senior officer responsible for H&S, read back at the close, signed by the fire chief, and issued within 10 working days to attendees, program managers and the JOHSC; a member summary (Part G) reaches every station within 30 days ([Management Review](https://thehumanfactor.ca/library/fire-service-safety/management-review) sections 2 and 6). Sections A to E record the outputs ISO 45001 requires of a management review: conclusions on suitability, adequacy and effectiveness; improvement opportunities; changes to the system; resources; actions; and communication to workers (ISO 45001:2018, cl. 9.3). Every action and objective receives a [Corrective Action Register](https://thehumanfactor.ca/library/fire-service-safety/corrective-action-register) ID so that next year’s first agenda item can be answered from the register. The record is retained for 10 years. ## Part 0: Header | Field | Entry | |:---|:---| | Review date and location | | | Fiscal year reviewed | | | Chair | Fire chief | | Attendance (roles) | Required: deputy chiefs; senior officer H&S; HSO; division chief, training; JOHSC worker co-chair; JOHSC employer co-chair; program managers presenting; corporate safety or HR representative; finance liaison. Observers: union; volunteer association | | Pack issued on (date; 10 working days before) | | | Inputs received (tick each): last year’s decisions; indicator report; audit results; register status; JOHSC recommendations and responses; program appraisals; incident and learning summary; culture and psychological-safety results; legal and standards changes; resource needs; proposed objectives | | | Inputs missing and why | | ## Part A: Statement on suitability, adequacy and effectiveness | Question | Conclusion (with the evidence relied on) | |:---|:---| | Is the safety management system suitable for the services the department provides and the hazards in its profile? | | | Is it adequately resourced (people, time, money, records system)? | | | Is it effective on the evidence (program score, effectiveness index, maturity band, indicator trends, culture results, psychological-safety measure)? | | | Exceptions: where the answer is no, and what Part E does about it | | | Policy review: OHS policy reviewed in consultation with the JOHSC; reaffirmed or amended (version) | | ## Part B: Improvement opportunities | Source (audit OFI, appraisal, learning review, JOHSC, peer practice) | Opportunity | Decision (adopted / declined / deferred) | Reason | If adopted: owner (role), due, register ID | |:---|:---|:---|:---|:---| | | | | | | ## Part C: Changes to the system | Change (policy, program, procedure, module switched on or off, governance, team charter, RACI, records system, integration with fleet, facilities, HR, procurement, finance) | Reason | Owner (role) | Due | Consultation required (JOHSC, union, association, counsel) | Register ID | |:---|:---|:---|:---|:---|:---| | | | | | | | ## Part D: Resources | Item (from the consolidated budget worksheet or the appraisals) | Safety-critical? (legal duty or critical control) | Decision (fund now / submit in budget / defer / decline) | Amount and year | Reason | Owner (role) | |:---|:---|:---|:---|:---|:---| | | | | | | | Safety-critical items not funded, stated plainly for the annual report to council (the formal notice of gaps): ## Part E: Actions | \# | Action | Owner (role) | Due | Priority (P1 to P4) | Register ID | Reported to | |:----|:-------|:-------------|:----|:--------------------|:------------|:------------| | | | | | | | | Priority is the department’s one scale, the same one the [Corrective Action Register](https://thehumanfactor.ca/library/fire-service-safety/corrective-action-register) uses for every deficiency; the due date is the one the priority sets unless the fire chief sets an earlier one. P1 (Imminent): interim control immediately, the same shift, with the fire chief and JOHSC co-chairs told within 24 hours; plan due in two working days; closed within seven days. P2 (Serious): interim control within 24 hours where practicable; plan due in seven days; closed within 30 days. P3 (Moderate): plan due in 30 days; closed within 90 days. P4 (Improvement): plan by the next quarterly program update; closed within 365 days or the next budget cycle. Extensions and escalation follow the register. ## Part F: Objectives for the coming year Five to eight for the department; measurable; each with an owner. | \# | Objective | Measure | Baseline | Target | Owner (role) | Due | Stage gate it serves | Register ID | |:---|:---|:---|:---|:---|:---|:---|:---|:---| | | | | | | | | | | ## Part G: Communication plan and member summary | Audience | What | How | By when | Owner (role) | |:---|:---|:---|:---|:---| | Attendees and program managers | Full record | {{Records system}} | 10 working days | Senior officer H&S | | JOHSC | Full record; read into minutes | Next meeting | Next meeting | Co-chairs | | Every member | Member summary (below) | Station briefing; posted; records system | 30 days | Station officers | | Council and CAO | Annual health and safety report | June | June | Fire chief | | Union and volunteer association | Record and summary | Labour-management meeting | 30 days | Fire chief | **Member summary** (one page, plain language): what the review found; the five to eight objectives; what will change at the station; what the department could not fund and what it is doing instead; who to talk to; how to raise a concern and what happens when you do. ## Part H: Attendance and sign-off | Role | Confirmation | Date | |:---|:---|:---| | Fire chief (chair; approves the record) | | | | Senior officer responsible for H&S (prepared) | | | | JOHSC worker co-chair (consulted; comments attached if any) | | | | JOHSC employer co-chair (consulted) | | | | Record issued (date) | | | | Member summary issued (date) | | | ## Fields | Field | Type | Required | Who completes | |:---|:---|:---|:---| | Header fields | Dates; roles; tick list; text | Yes | Senior officer H&S | | Part A conclusions (five rows) | Text with evidence | Yes | Fire chief, recorded by the senior officer H&S | | Part B rows | Repeating group | Yes (may be “none”) | Senior officer H&S | | Part C rows | Repeating group | Yes (may be “none”) | Senior officer H&S | | Part D rows; unfunded safety-critical items | Repeating group; text | Yes | Finance liaison; fire chief decides | | Part E actions | Repeating group with priority (P1 to P4) and register ID | Yes | Senior officer H&S; HSO assigns IDs | | Part F objectives | Repeating group, five to eight | Yes | Fire chief | | Communication plan; member summary | Table; text | Yes | Senior officer H&S | | Sign-off | Roles, dates | Yes | Roles listed | ## References International Organization for Standardization. (2018). *ISO 45001:2018, Occupational health and safety management systems: Requirements with guidance for use*.