# Form - PPE Cleaning and Repair Log > Fire Service Safety Management System, version 0.3.3 (2026-10-25). The Human Factor. Document FSSMS-FRM-18. > > Canonical: https://thehumanfactor.ca/library/fire-service-safety/form-ppe-cleaning-and-repair-log > > Licence: CC BY-NC-SA 4.0 with the Adopting Agency Grant (https://creativecommons.org/licenses/by-nc-sa/4.0/) > > General information only, not legal, medical or other professional advice. Verify every requirement against the current official text of the law, standards and manufacturer instructions that apply to you. Obtain your own legal review and consult your joint health and safety committee before adopting anything. You adopt, adapt, implement and rely on this material entirely at your own risk and on your own responsibility. Full terms: Terms of Use, thehumanfactor.ca. **Purpose.** The record, per element and per cycle, of every advanced and specialized cleaning, every routine cleaning that followed a fire exposure, and every repair, with the extractor’s calibration and maintenance block. It is the evidence that cleaning happened as the standard requires and that the machine was within its limits [(NFPA 1850, 2026, ch. 6 and 8)](https://thehumanfactor.ca/library/fire-service-safety/form-ppe-cleaning-and-repair-log#ref-nfpa-1850). Without this log, “advanced cleaning” is a claim, not a record. (S1) ## Part A: Cleaning entries | Entry no. | Date | Serial | Element | Type (routine after exposure / advanced scheduled / advanced after exposure / specialized) | Incident no. (if after exposure) | Contaminant (specialized only) and SDS consulted | Extractor serial and program, or {{Verified ISP}} batch no. | Water temp and G-force confirmed within limits (Y/N) | Detergent and dose | Dried (rack / cabinet, temp) | By (role) | Verification check (visual and tactile pass / swatch / lab sample ref.) | Returned to service on | |:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | ## Part B: Repair entries | Repair request no. | Date raised | Serial | Element | Damage (location, layer, size) and cause if known | Cleaned before repair (entry no.) | Approved by {{PPE Coordinator}} (date) | Repaired by (manufacturer / {{Verified ISP}} / in-house technician, role) | Materials and method | Date returned | Post-repair advanced inspection (checksheet no. and category) | Back in service on | |:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---| | | | | | | | | | | | | | | | | | | | | | | | | | | ## Part C: Extractor calibration and maintenance | Extractor serial and location | Commissioned on | G-force verified (value, date, by) | Water temperature verified (value, date, by) | Program settings confirmed against garment manufacturer (date) | Detergent dispenser calibrated (date) | Manufacturer service (date, by, work done) | Next verification due | Out of service from / to and reason | |:---|:---|:---|:---|:---|:---|:---|:---|:---| | | | | | | | | | | ## Part D: Specialized cleaning decision | Entry no. | Contaminant or “unknown” | Who was consulted (garment manufacturer / hazmat team / SDS / medical) | Method chosen | Decision (clean and return / retire) and by whom | Exposure report ref. | |:---|:---|:---|:---|:---|:---| | | | | | | | ## Fields | Field | Type | Required | Who completes | |:---|:---|:---|:---| | Entry no., date, serial, element | Text, date | Yes | Technician or station officer | | Cleaning type | Choice | Yes | Technician | | Incident no. | Reference | For after-exposure cleaning | Technician | | Contaminant and SDS | Text | Specialized only | Technician with {{PPE Coordinator}} | | Extractor serial and program, or ISP batch | Text | Yes for advanced and specialized | Technician or ISP | | Limits confirmed | Y/N | Yes for extractor cleaning | Technician | | Detergent and dose | Text | Yes for extractor cleaning | Technician | | Dried | Choice, temp | Yes | Technician | | By | Role | Yes | Technician | | Verification check | Choice, reference | Yes | Technician or ISP | | Returned to service | Date | Yes | Technician | | Repair request fields | Text, dates, references | For every repair | Officer raising; {{PPE Coordinator}}; repairer | | Post-repair inspection | Reference, category | Yes before return to service | Inspector | | Extractor block | Values, dates, roles | At commissioning, annually, after service | Technician; service contractor | | Specialized decision | Text, choice | Every specialized case | {{PPE Coordinator}} | ## Instructions 1. One line per element per cycle. A load of six coats is six lines with the same extractor program entry. 2. Confirm the extractor’s program, G-force and water temperature are within the standard’s and the manufacturer’s limits before every load; if either is unknown, do not run the load. 3. Specialized cleaning is never started until Part D is completed. Gear with an unknown or unremovable contaminant goes to a retirement record. 4. No repair without an entry in Part B and no return to service without the post-repair advanced inspection reference. 5. The {{PPE Coordinator}} reconciles Part A against working fire incident reports monthly: every exposed ensemble should have an after-exposure entry within seven days. 6. Keep the log for the life of the elements on it plus the retention period in [05 Document Control and Records](https://thehumanfactor.ca/library/fire-service-safety/document-control-and-records); keep ISP batch records and chain-of-custody sheets with it. > **Note: Customize** > > Replace the paper log with the records system’s cleaning module where one exists, keeping every field. The extractor block stays with the machine as a laminated card as well. ## Jurisdiction requirements This chapter relies on the following legal requirements, which differ by province and territory. Check your jurisdiction’s section on each topic page before adopting it. | Topic | What to check in your jurisdiction | Page | |:---|:---|:---| | WHMIS, Hazardous Materials and Asbestos | The workplace WHMIS regulation that applies to detergents and cleaning agents in the decon area: labels, safety data sheets and worker education (Part A “SDS consulted” and Part D) | [J21 WHMIS, Hazardous Materials and Asbestos](https://thehumanfactor.ca/library/fire-service-safety/j21-whmis-hazardous-materials-and-asbestos) | ## References National Fire Protection Association. (2026). *NFPA 1850, Standard on selection, care, and maintenance of protective ensembles for structural and proximity firefighting and open-circuit self-contained breathing apparatus (SCBA)* (consolidates NFPA 1851 and 1852).