# Form - RPAS Flight and Battery Log > Fire Service Safety Management System, version 0.3.3 (2026-10-25). The Human Factor. Document FSSMS-FRM-53. > > Canonical: https://thehumanfactor.ca/library/fire-service-safety/form-rpas-flight-and-battery-log > > Licence: CC BY-NC-SA 4.0 with the Adopting Agency Grant (https://creativecommons.org/licenses/by-nc-sa/4.0/) > > General information only, not legal, medical or other professional advice. Verify every requirement against the current official text of the law, standards and manufacturer instructions that apply to you. Obtain your own legal review and consult your joint health and safety committee before adopting anything. You adopt, adapt, implement and rely on this material entirely at your own risk and on your own responsibility. Full terms: Terms of Use, thehumanfactor.ca. ## Purpose One record per flight and one line per battery event, so the department can show every flight was lawful and every battery was fit, and so an occurrence can be traced to the aircraft, battery, pilot and conditions involved. The owner of the aircraft must keep a record of the pilots and crew and the time of every flight for 12 months, and records of maintenance, modification and repair for 24 months [(Canadian Aviation Regulations \[CA\], 2026, s. 901.48)](https://thehumanfactor.ca/library/fire-service-safety/form-rpas-flight-and-battery-log#ref-canadian-aviation-regulations-ca); the department keeps both for the period in [05 Document Control and Records](https://thehumanfactor.ca/library/fire-service-safety/document-control-and-records), longer when imagery is evidence. The published copy of any log identifies members by role and member number, not name. ## Part A: Flight log (one per flight) | Field | Entry | |:---|:---| | Flight number (year-sequence) | | | Date and local time of launch and landing | | | Incident number or training event | | | Location (address or coordinates) | | | Aircraft registration mark and department ID | | | Remote pilot in command (member number) and certificate type | | | Visual observer (member number) | | | Sensor operator (member number), if any | | | Tasking by (role) and purpose of flight | | | Airspace class; aerodromes or heliports within 3 NM; NOTAMs checked (Y/N) | | | NAV Drone authorization number (controlled airspace) or “not required” | | | SFOC or RPOC reference, if applicable | | | Manned aircraft expected or present; deconfliction confirmed with (role or agency); air-to-ground channel used | | | Weather at launch: wind and gusts, precipitation, temperature, visibility | | | Night flight (Y/N); lights confirmed | | | Pre-flight checklist completed: full or emergency column; abnormal items | | | Battery serial(s) used; start and landing percent for each | | | Maximum altitude AGL; maximum distance from pilot; VLOS maintained (Y/N) | | | Flight time (minutes) | | | Operation near or over people (Y/N); basis (certificate and aircraft declaration) | | | Data recorded (Y/N); file reference; downloaded to {{Records system}} by (member number) and time; chain of custody started (Y/N) | | | Privacy limits applied (what was not recorded) | | | Occurrence or anomaly (lost link, RTH triggered, hard landing, warning, intrusion, “Land now” call); occurrence report number | | | No-go or aborted flight: reason | | | Post-flight inspection: aircraft serviceable (Y/N); defects | | | Pilot signature or electronic sign-off | | | Chief pilot review date and initials | | ## Part B: Battery log (one line per event per battery) | Battery serial / dept ID | Date and time | Event (charge, flight, storage discharge, inspection, retirement) | Pre-event inspection pass/fail (swelling, damage, connector, heat) | Percent before / after | Cycle count after event | Charger and location; bag or cabinet used; attended by (member number) | Health or cell balance reading | Anomaly | Action (continue, quarantine, retire at manufacturer cycle limit or on any swelling, damage or heat; see [RPAS Program](https://thehumanfactor.ca/library/fire-service-safety/rpas-program) element 5.10) | Initials | |:---|:---|:---|:---|:---|:---|:---|:---|:---|:---|:---| | | | | | | | | | | | | ## Fields | Field | Type | Required | Who completes | |:---|:---|:---|:---| | Flight number | Text (year-sequence) | Yes | Pilot | | Date, launch and landing times | Date and time | Yes | Pilot | | Incident number or training event | Text | Yes | Pilot | | Location | Text or coordinates | Yes | Pilot | | Aircraft registration mark and department ID | Text | Yes | Pilot | | Pilot, observer, sensor operator member numbers; certificate type | Text | Pilot yes; others when present | Pilot | | Tasking by and purpose | Text | Yes | Pilot | | Airspace class, aerodromes, NOTAMs checked | Text and yes/no | Yes | Pilot | | NAV Drone authorization number | Text | Yes in controlled airspace | Pilot | | SFOC or RPOC reference | Text | When applicable | Pilot | | Deconfliction details and air-to-ground channel | Text | Yes when any manned aircraft possible | Pilot | | Weather at launch | Text and numbers | Yes | Pilot | | Night flight and lights | Yes/no | Yes | Pilot | | Pre-flight checklist column and abnormal items | Text | Yes | Pilot | | Battery serials and percentages | Text and numbers | Yes | Pilot | | Maximum altitude, distance, VLOS | Numbers and yes/no | Yes | Pilot | | Near or over people and basis | Yes/no and text | Yes | Pilot | | Data recorded, file reference, download, chain of custody | Text, time, yes/no | Yes when recording | Pilot or sensor operator | | Privacy limits applied | Text | Yes when recording | Sensor operator or pilot | | Occurrence or anomaly and report number | Text | Yes when any occurred | Pilot | | No-go reason | Text | Yes for a declined or aborted flight | Pilot | | Post-flight inspection result | Yes/no and text | Yes | Pilot | | Pilot sign-off | Signature or electronic | Yes | Pilot | | Chief pilot review | Date and initials | Yes, monthly | Chief pilot | | Battery event line (all columns in Part B) | Mixed | Yes for every charge, flight, inspection and retirement | Member handling the battery | ## References Canadian Aviation Regulations, SOR/96-433 (Canada; consolidated to 2026-09-30; Subparts 302 and 303, airports and aircraft fire fighting, and Part IX, remotely piloted aircraft systems).