Audit
Annual Inspection and Review Schedule
Document FSSMS-AUD-03Stage 1Revision 5Version 0.3.3
Topic pages open on your jurisdiction, and requirements tables show its line. You can change this on any page.
One table of everything the department inspects, tests, services, reviews or renews on a cycle: the interval, who does it, who is qualified to do it, the standard it is done against, the record it leaves and the month it falls in. The schedule is the backbone of the Monitoring category of the audit and the source of half the rows in the Corrective Action Register. If an item is not on this table, nobody owns its cycle.
The intervals are the package’s own, set at or inside what the standards and the applicable provincial or territorial regulations require. Confirm each standard’s clause against the current edition; the interval applies either way. Each program module carries the detailed checksheet for its rows; this note is the master calendar. The applicable OHS regulation sets how often tools and equipment must be inspected and by whom, and how long the records are kept (J15 Equipment Inspection, Ladders and Aerial Devices). This schedule has equipment inspected by its user before each use and by a competent person at least annually, keeps the records five years (05 Document Control and Records), and sets several rows more often than that because the standard or the hazard demands it.
- Interval: how often. “After use” means after every use or exposure. “Annual” means within 12 months of the last.
- Done by: the role that performs it. Qualified: the competence required, so that “done by the crew” never means “done by whoever was free”.
- Standard: the edition and clause.
- Record: where the evidence lives ({{Records system}} unless stated).
- Month: default month for annual and less frequent items in an April to March fiscal year; shift with 04 Annual Program Cycle and Calendar.
- Stage: the stage at which the row becomes required.
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| Station workplace inspection (all areas, Form - Workplace Inspection Checklist (Station)) | Monthly; whole workplace covered within 12 months | Station officer with a worker member | Station inspection training (half day) | NFPA 1550 facility safety and inspection (NFPA 1550, 2024, ch. 12 and Annex K); the inspection duty in the applicable OHS law (J04 Hazard Assessment and Workplace Inspections) | Inspection form; deficiencies to Corrective Action Register | Every month | S1 |
| JOHSC member participation in station inspection | Each station at least annually; a quarterly sample across stations | JOHSC member with the station officer | JOHSC member training | Committee inspection function in the applicable OHS law (J05 Joint Committee and Health and Safety Representative) | Inspection form countersigned; JOHSC minutes | Rotating, set in the JOHSC work plan | S1 |
| Full station safety inspection (building systems, life safety, electrical, exhaust capture, zoning, shop, storage, grounds) | Annual | HSO or facilities liaison with the station officer | Facility inspection competence (NFPA 1550 HSO function) (NFPA 1550, 2024, ch. 4) | NFPA 1550 ch. 12, Annex K checklists; applicable premises rules (J20 Stations, Premises and Building Codes) | Annual facility inspection report | Staggered: two or three stations per month, April to January | S1 |
| Diesel exhaust capture system inspection and service | Monthly visual by station; annual service | Station officer; service contractor | Manufacturer-trained technician | NFPA 1550 facility contamination control (NFPA 1550, 2024, ch. 12); manufacturer | Service record | Annual service: May | S1 |
| Station fire alarm, sprinkler and extinguisher inspection | Monthly extinguisher visual; annual extinguisher service and alarm and sprinkler testing | Station officer (monthly); licensed contractor (annual) | Licensed fire protection technician | Applicable fire code and the NFPA standards it adopts (NFPA 10, 2022; NFPA 25, 2023; NFPA 72, 2025) | Tags and contractor report | Annual: September | S1 |
| Emergency lighting and exit signs | Monthly function test; annual full test | Station officer; contractor | Electrician or licensed contractor for annual | Applicable fire and building code | Test log | Annual: September | S1 |
| First aid kits and eyewash | Monthly | Station officer | None beyond the checklist | Applicable first aid regulation (J24 First Aid); CSA Z1220 first aid kits (CSA Z1220:24) | Kit checklist | Every month | S1 |
| AEDs | Monthly indicator check; pads and battery by expiry | Station officer | None | Manufacturer | AED log | Every month; expiries in the asset list | S1 |
| Station zoning and contamination control (red, yellow, green areas) walk-through | Monthly with the inspection; annual review of zone plan | Station officer; Protective Clothing and Decontamination team | Station inspection training | NFPA 1550 facility zoning (NFPA 1550, 2024, ch. 12.5) | Inspection form; zone plan version | Annual review: June | S1 |
| Gear extractor and dryer | Weekly visual; annual service | Station designate; contractor | Trained operator (per station, two minimum) | Manufacturer; NFPA 1850 cleaning requirements (NFPA 1850, 2026) | Extractor log; service record | Annual: June | S1 |
| Shop equipment, lifts, compressors, lockout | Monthly visual; annual certification of lifts and pressure vessels | Fleet or facilities liaison | Licensed technician; the jurisdiction’s pressure equipment regime | Applicable pressure vessel and lockout rules (J19 Lockout, Machine Guarding and Electrical Safety; J20 Stations, Premises and Building Codes); CSA Z460 lockout (CSA Z460:20) | Certification records | Annual: October | S1 |
| Training ground, tower and props (incl. fall protection anchors, burn building) | Pre-use checklist every use; annual engineered inspection of tower, anchors and burn building | Training officer; engineer | Training facility inspection competence; professional engineer for structural and anchors | NFPA 1400 training facilities and live fire, which absorbed NFPA 1402 (NFPA 1400, 2026) | Pre-use checklist; engineer’s report | Annual: April, before the live fire season | S1 |
| Station security, bay door safety edges, vehicle exhaust interlocks | Monthly | Station officer | None | Inspection checklist | Inspection form | Every month | S1 |
| Radon, asbestos and indoor air quality surveys | Per municipal facility program; asbestos register reviewed annually | Facilities | Qualified consultant | Applicable asbestos and air quality rules (J21 WHMIS, Hazardous Materials and Asbestos) and municipal program | Survey reports; asbestos register | Annual review: November | S2 |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| Apparatus daily check (fluids, lights, brakes, tires, seat belts, equipment manifest, SCBA on board) | Daily at shift change (career); weekly and after every call (volunteer) | Driver-operator or crew | Driver-operator qualification | NFPA 1910 in-service inspection (NFPA 1910, 2024); department check sheet | Daily check sheet | Daily | S1 |
| Apparatus weekly check (pump engagement, aerial function, generator, lighting, SCBA brackets, extrication tools run) | Weekly | Driver-operator | Driver-operator qualification | NFPA 1910; manufacturer | Weekly check sheet | Weekly | S1 |
| Preventive maintenance service | Per manufacturer and fleet schedule (default quarterly) | Fleet under the service-level agreement | Certified emergency vehicle technician | NFPA 1910; manufacturer | Fleet work order | Quarterly | S1 |
| Annual pump test | Annual | Fleet or third-party tester | Certified pump tester | NFPA 1910 pump service test (NFPA 1910, 2024) | Pump test certificate | June to July | S1 |
| Annual aerial device inspection and test (incl. non-destructive testing on the standard’s cycle) | Annual; five-year NDT | Third-party tester | Certified aerial inspector | NFPA 1910 aerial inspection and testing (NFPA 1910, 2024) | Aerial test certificate | May | S1 |
| Ground ladder inspection and service test | Visual after every use; annual service test | Crew; third-party or trained in-house | Ladder testing competence | NFPA 1930 ground ladder service testing (NFPA 1930, 2024) | Ladder test record by serial number | August | S1 |
| Fire hose service test | Annual | Crew under the Equipment Standards team | Hose testing training | NFPA 1930 hose service testing (NFPA 1930, 2024) | Hose test record by hose number | July to August | S1 |
| Apparatus brake, steering and annual safety inspection | Annual, per the jurisdiction’s commercial vehicle inspection regime | Fleet or licensed inspection station | Licensed inspector | Applicable motor vehicle inspection rules (J30 Emergency Vehicles, Drivers and Licensing) | Inspection certificate | By registration renewal month | S1 |
| Seat belt, cab restraint and SCBA seat bracket inspection | Weekly with the apparatus check; annual with the safety inspection | Driver-operator; fleet | As above | NFPA 1550 apparatus occupant safety (NFPA 1550, 2024, ch. 8) | Check sheet | Weekly | S1 |
| Driver-operator licence and abstract review | Annual | Division chief, operations | None | Licence class and endorsement rules (J30 Emergency Vehicles, Drivers and Licensing); department policy | HR record | January | S1 |
| Emergency vehicle driver competency refresher | Every three years (classroom and road) | Training division | Driver training instructor | NFPA 1010 driver-operator qualifications, formerly NFPA 1002; department program | Training record | Rolling, one third per year | S2 |
| Boats, motors, trailers and marine safety equipment | Pre-use; monthly; annual service and Transport Canada compliance | Water rescue team | Small vessel operator competency; mechanic | Transport Canada small vessel rules (Small Vessel Regulations [CA], 2026); manufacturer | Vessel log; service record | Annual: April before the season | S1 where module on |
| RPAS airframes, batteries and registration | Pre-flight; monthly; annual registration and maintenance | RPAS team | Transport Canada pilot certificate | Remotely piloted aircraft rules (Canadian Aviation Regulations [CA], 2026, Part IX); NFPA 2400 public safety RPAS (NFPA 2400, 2024) | Flight log; maintenance log | Annual: March | S1 where module on |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| SCBA daily or weekly inspection (cylinder pressure, facepiece, straps, PASS, regulator function) | Daily at shift change (career); weekly and after every use (volunteer) | Wearer | SCBA user training | CSA Z94.4 program inspection requirements (CSA Z94.4-18); NFPA 1850 | SCBA check sheet | Daily or weekly | S1 |
| SCBA after-use inspection and cleaning | After every use | Wearer | SCBA user training | CSA Z94.4; NFPA 1850 | Check sheet; decon log | After use | S1 |
| SCBA annual flow test and function test | Annual | SCBA technician | Manufacturer-certified technician | NFPA 1850; manufacturer | Flow test record by unit serial | Staggered by station, April to September | S1 |
| SCBA cylinder hydrostatic test | Every five years for composite cylinders; cylinder life per manufacturer | Certified test facility | Transport Canada approved facility | CSA B339 and B340 cylinder requirements (CSA B339-25) (CSA B340-25); Transport Canada | Cylinder register with test dates | By cylinder date; register reviewed quarterly | S1 |
| Breathing air quality test (compressor and fill station) | Quarterly | Compressor operator; accredited laboratory | Fill station operator training | CSA Z180.1 compressed breathing air (CSA Z180.1:19); CSA Z94.4 | Air quality certificate | January, April, July, October | S1 |
| Compressor and fill station service | Per manufacturer (default quarterly filters, annual service) | Contractor | Manufacturer-trained | Manufacturer; CSA Z180.1 | Service record | Annual: February | S1 |
| Quantitative fit test (every SCBA and tight-fitting respirator user) | Annual, and on any change affecting fit (weight, dental, facial surgery) | Fit tester | Trained fit tester (CSA Z94.4 competence) | CSA Z94.4 fit testing (CSA Z94.4-18); applicable respiratory protection regulation (J14 Respiratory Protection, Fit Testing and Breathing Air) | Fit test record by member and facepiece model | Rolling: one quarter of members per quarter; volunteer sessions on weekends | S1 |
| Medical clearance for respirator use | Initial, then with the periodic medical (annual) | Department physician or provider | Physician or qualified provider | CSA Z94.4; NFPA 1580 | Clearance status (fit or not fit; no clinical detail) | With medicals | S1 |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| Structural PPE routine inspection | After every use | Wearer | PPE care training | NFPA 1850 routine inspection (NFPA 1850, 2026) | Member’s inspection log | After use | S1 |
| Structural PPE advanced inspection | Annual, and after any exposure or suspected damage | Trained member or verified independent service provider | Advanced inspection training or verified ISP | NFPA 1850 advanced inspection (NFPA 1850, 2026) | Record per garment by serial number | Staggered by station, October to February | S1 |
| Structural PPE routine cleaning | After every use with contamination | Wearer at the station | PPE care training | NFPA 1850 | Extractor log | After use | S1 |
| Structural PPE advanced cleaning | At least twice a year, and after every exposure to products of combustion | Trained member or verified ISP | Advanced cleaning training or ISP | NFPA 1850 advanced cleaning (NFPA 1850, 2026) | Record per garment | Spring and autumn plus after exposure | S1 |
| Structural PPE retirement review | Annual; mandatory at 10 years from manufacture or on condition | Protective Clothing team | Advanced inspector | NFPA 1850 retirement (NFPA 1850, 2026) | Retirement record | November | S1 |
| Helmets, hoods (incl. particulate-blocking), gloves, boots | Routine after use; advanced annual with the garment | Wearer; advanced inspector | As above | NFPA 1850; NFPA 1970 ensemble (NFPA 1970, 2025) | Per item record | With the garment | S1 |
| PASS devices | Daily with the SCBA check; annual function test | Wearer; SCBA technician | SCBA technician | NFPA 1970 PASS; manufacturer | Check sheet; test record | With SCBA flow test | S1 |
| Wildland, technical rescue, hazmat and water rescue PPE | Pre-use; after use; annual advanced | Team members; program team | Discipline training | NFPA 1950, 1955 or 1990 as applicable (NFPA 1950, 2025; NFPA 1955, 2025; NFPA 1990, 2022) | Per item record | Annual: before each season | S1 where module on |
| High-visibility apparel | Pre-use; annual condition review | Wearer; station officer | None | CSA Z96 high-visibility apparel (CSA Z96:22) | Inventory | September | S1 |
| Hearing protection | Pre-use; annual stock review | Wearer | None | CSA Z94.2 hearing protection devices (CSA Z94.2-14) | Inventory | September | S1 |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| Life safety rope, harnesses, hardware, software | Before and after every use; documented inspection quarterly; annual competent-person inspection | Rope rescue team; competent person | Rope rescue technician; manufacturer or program competence | NFPA 2500 life safety rope and equipment (NFPA 2500, 2022); CSA Z259 for fall protection components | Rope log per item with history | Quarterly; annual: March | S1 where module on |
| Fall protection equipment on apparatus (aerial harnesses, lanyards, anchors) | Pre-use; annual competent-person inspection | Wearer; competent person | Fall protection training | CSA Z259 series (CSA Z259.10:18; CSA Z259.11-17) (CSA Z259.17:21); applicable fall protection regulation (J16 Fall Protection and Rope Access) | Inspection record per item | Annual: March | S1 |
| Confined space equipment (gas monitors, retrieval systems, ventilation, supplied air) | Pre-use; monitors bump tested before each use and calibrated per manufacturer (default monthly); annual service | Confined space team | Confined space rescue training; monitor training | CSA Z1006 confined space (CSA Z1006:23); manufacturer | Monitor calibration log; equipment record | Monthly calibration; annual: October | S1 where module on |
| Trench and collapse shoring, struts, panels | Pre-use; quarterly; annual | Technical rescue team | Trench rescue technician | NFPA 2500; manufacturer | Equipment record | Quarterly; annual: October | S1 where module on |
| Hydraulic extrication tools | Weekly run; annual service | Crew; contractor | Manufacturer-trained | NFPA 1936 powered rescue tools (NFPA 1936, 2020); manufacturer | Service record | Annual: November | S1 |
| Water and ice rescue equipment (PFDs, immersion suits, throw bags, tethers, ice rescue sleds) | Pre-use; monthly; annual inspection | Water rescue team | Water rescue technician | NFPA 2500; manufacturer; NFPA 1955 for PPE | Equipment record | Annual: October before ice season; April before open water | S1 where module on |
| Air monitoring instruments (hazmat and fire) | Bump test before use; calibration per manufacturer (default monthly); annual service | Hazmat team; crews | Instrument training | Manufacturer; NFPA 470 competencies | Calibration log | Monthly; annual: November | S1 |
| Portable generators, lighting, fans, saws | Weekly run; annual service | Crew; fleet | None beyond operation training | Manufacturer | Check sheet; service record | Annual: November | S1 |
| Radios (portable and mobile), batteries, repeaters | Daily function check; annual service and programming review | Crew; communications contractor | Radio technician | Department communications plan; NFPA 1225 emergency services communications (NFPA 1225, 2022) | Service record | Annual: February | S1 |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| Pre-placement medical evaluation | Before assignment to operational duty | Department physician or provider | Physician familiar with firefighter medical standards | NFPA 1580 (2025) | Clearance status only in the operational record; clinical record separate and confidential | On hire | S1 |
| Periodic medical evaluation | Annual (career and volunteer operational members); frequency by age band where the department’s protocol so provides | Department physician or provider | As above | NFPA 1580; department protocol | Clearance status | Rolling by birth month | S1 |
| Cancer screening and cardiac assessment | Per the department’s screening protocol by age and exposure history, reviewed annually | Provider | As above | NFPA 1580; Occupational Cancer Prevention program | Participation rate (aggregate) | With the periodic medical | S2 |
| Fitness assessment | Annual, non-punitive | Peer fitness trainers or provider | Peer fitness trainer certification | NFPA 1580 fitness provisions; department wellness-fitness program | Participation and aggregate results | Rolling | S2 |
| Hearing test (audiometry) | Baseline, then annual | Provider | Audiometric technician | The CSA audiometric testing standard the program adopts; applicable noise regulation (J23 Noise and Hearing Conservation) | Hearing conservation record (confidential) | With the periodic medical | S1 |
| Immunization and titre review | At hire; annual review; per public health schedule | Provider | As above | Infection control program; public health guidance | Immunization status | With the periodic medical | S1 |
| Quantitative fit test | Annual | See 3.3 | S1 | ||||
| Firefighter certification maintenance (NFPA 1010 levels, formerly NFPA 1001) | Per department standard: annual skills evaluation; recertification per certifying body | Training division | Instructor I minimum; evaluators per certifying body | NFPA 1010 (2024) | Training record | Rolling | S1 |
| Driver-operator (NFPA 1010, formerly NFPA 1002) | Annual evaluation; refresher every three years | Training division | Instructor | NFPA 1010 | Training record | Rolling | S1 |
| Fire officer and instructor (NFPA 1020, which absorbed NFPA 1021 and 1041), ISO and HSO (NFPA 1550 ch. 4 and 5 JPRs) | Initial; continuing education annually | Training division | Per certifying body | NFPA 1020 and 1550 (NFPA 1020, 2025; NFPA 1550, 2024) | Training record | Rolling | S2 |
| Technical rescue (NFPA 1006) and hazmat (NFPA 470) competencies | Annual skills maintenance per discipline; recertification per certifying body | Program teams with training division | Discipline instructor | NFPA 1006 (2021); NFPA 470 (2022) | Training record | Rolling, before each season | S1 where module on |
| Wildland (NFPA 1140) | Annual refresher incl. fitness test where the department deploys | Training division | Wildland instructor | NFPA 1140 (2022) | Training record | March | S1 where module on |
| First aid, CPR, AED | Every three years, or as the certifying body requires; CPR annually recommended | Training division | Certified instructor | CSA Z1210 first aid training (CSA Z1210:24); applicable first aid regulation (J24 First Aid) | Training record | Rolling | S1 |
| Supervisor safety competency (eight modules) | Within six months of appointment; refresh every three years | Training division with the safety division | Instructor | 01 Roles and Responsibilities section 7 | Training record | Rolling | S1 |
| JOHSC member training | Within six months of appointment; refresher every three years | Provider | Approved provider where the jurisdiction requires one (J05 Joint Committee and Health and Safety Representative) | Committee member training requirement in the applicable OHS law | Training record; JOHSC minutes | Rolling | S1 |
| Internal auditor competence | Initial course; refresher every three years; one audit every two years | Provider | COR auditor or ISO 19011 internal auditor course | 01 Audit Program section 7.2 | Auditor register | Rolling | S2 |
| Live fire instructor and instructor-in-charge qualifications | Per NFPA 1400; annual review | Training division | Per standard | NFPA 1400 (2026) | Training record | April | S1 |
| Peer support team training | Initial; eight hours continuing education annually; annual wellness visit | Clinical adviser | Licensed mental health provider | NFPA 1550 peer support program (NFPA 1550, 2024, ch. 14.2) | Training record (aggregate) | Rolling | S2 |
| Item | Interval | Done by | Qualified | Standard | Record | Month | Stage |
|---|---|---|---|---|---|---|---|
| OHS policy review | Annual, in consultation with the JOHSC | Fire chief; senior officer H&S | None | OHS policy duty in the applicable statute (J03 OHS Policy and Program); ISO 45001 policy (ISO 45001:2018, cl. 5.2) | Signed policy, version | April (management review) | S1 |
| Policies | 12 months after adoption, then every three years; after any serious event or legal change; on JOHSC request | Policy owner; JOHSC consulted | None | 05 Document Control and Records; CFAI expects documents reviewed at least every three years (CPSE, 2019, criterion 9C.3) | Document register | Spread across the year by document register | S1 |
| Safe work procedures and operating guidelines | 12 months after adoption, then every three years; after any event, near miss or learning review touching them | Program team; JOHSC consulted | Learning-team facilitator | 05 Document Control and Records | Document register | Spread; one third per year | S1 |
| Hazard profile and risk register | Annual with program appraisals; after any new service, station, apparatus or serious event | Program managers; HSO consolidates | Risk assessment competence (CSA Z1002:12) | 03 Hazard Profile and Risk Register Method | Register version | February to March | S1 |
| Legal register and compliance evaluation | Annual; continuous watch for amendments | Senior officer H&S; policy coordinator | None | ISO 45001 compliance evaluation (ISO 45001:2018, cl. 9.1.2); CFAI 1A.2 (CPSE, 2019) | Compliance evaluation report | March, for the management review | S2 |
| Program Profile Worksheet | Annual review; re-run on any change of service | Senior officer H&S with the chief and JOHSC co-chairs | None | 01 Program Profile Worksheet | Worksheet version | April | S1 |
| Quarterly program progress updates | Within 15 days of quarter end | Team leads | None | 06 Program Improvement Teams | Update on file | July 15, October 15, January 15; Q4 in the appraisal | S1 (two or three teams), S2 (all) |
| Annual program appraisals | Annual, due March 15 | Program managers | None | Form - Annual Program Appraisal; CFAI annual appraisal indicators (CPSE, 2019, criterion 11B.6 and Category V closing indicators) | Appraisal on file | March | S2 |
| Element spot-audits | Five categories per quarter | HSO (and an officer from another division for safety-division categories) | Internal auditor training | 01 Audit Program | Category score sheets | Quarterly | S1 (two per quarter), S2 (five) |
| Annual internal audit | Annual | Lead internal auditor and team | Internal auditor course | 01 Audit Program | Audit report | January to February; report by March 1 | S2 |
| External verification | Every three years; light document review in between | External party | Per 01 Audit Program section 13 | ISO 19011 (ISO 19011:2026); scheme chosen | External report | October of the third year | S3 |
| Management review | Annual | Fire chief | None | ISO 45001 (ISO 45001:2018, cl. 9.3) | Decision record | April | S2 |
| JOHSC terms of reference and co-chair election | Annual | JOHSC | None | 02 JOHSC Integration | Minutes | April | S1 |
| JOHSC self-evaluation | Annual | JOHSC | None | 02 JOHSC Integration section 10 | Minutes | March | S2 |
| JOHSC annual work plan and inspection schedule | Annual | JOHSC co-chairs | None | 02 JOHSC Integration section 11 | Work plan | April | S1 |
| Emergency plans (station evacuation, LODD and serious injury response, continuity of operations) | Annual review; full revision at least every five years (CPSE, 2019, criterion 5D.6) | Senior officer H&S; deputy chiefs | None | ISO 45001 emergency preparedness (ISO 45001:2018, cl. 8.2); CSA Z1600 emergency and continuity management (CSA Z1600:17) | Plan version | June | S1 |
| Emergency drills (station evacuation; mayday; LODD response tabletop; continuity test) | Station evacuation annually per station; mayday drill annually per crew; LODD tabletop annually; continuity test annually | Station officers; training division; senior team | None | ISO 45001 cl. 8.2 (ISO 45001:2018); Checklist - Department Emergency Preparedness and Continuity | Drill record | Station drills: May; mayday: rolling; tabletop: October; continuity: January | S1 |
| WHMIS inventory and SDS currency | Annual inventory; SDS reviewed on receipt and at least every three years | Station officers; WHMIS coordinator | WHMIS training | Federal supplier label and SDS rules (Hazardous Products Regulations [CA], 2026) and the applicable workplace WHMIS regulation (J21 WHMIS, Hazardous Materials and Asbestos) | Inventory; SDS register | January | S1 |
| WHMIS training | At hire; annual review; on any new product | Training division | WHMIS instructor | As above | Training record | Rolling | S1 |
| Mutual and automatic aid agreements | Review every three years; safety provisions annually (CPSE, 2019, criteria 10B.1, 10B.3) | Fire chief; senior officer H&S | None | Contractor and Mutual Aid Safety program | Agreement register | December | S2 |
| Contractor pre-qualification | Every three years; per project safe work plan | Procurement with the safety division | None | Contractor and Mutual Aid Safety program | Contractor register | Rolling | S2 |
| Service-level agreements with fleet, facilities, HR, procurement | Annual review | Deputy chief, administration | None | 01 Roles and Responsibilities section 3.17 | Agreement register | February | S2 |
| Records retention run (destruction per schedule, transfers to archive) | Annual | Records custodian | Records management training | 05 Document Control and Records | Retention log | March | S1 |
| Indicator definitions and dashboard review | Annual | HSO | None | 04 Baseline Metrics and Indicator Set | Indicator dictionary version | March | S2 |
| Culture baseline survey | Every two years, with a short annual pulse | Senior officer H&S | Survey administration | 05 Safety Culture Baseline | Survey report | Full: November of even years; pulse: November | S2 |
| Audit program review | Annual | Senior officer H&S; fire chief | None | 01 Audit Program section 16; ISO 19011 cl. 5.7 (ISO 19011:2026) | Review record | April | S2 |
| Month | Items |
|---|---|
| April | Training ground and props engineered inspection; live fire instructor qualifications review; boats and marine equipment pre-season; water rescue equipment pre-season; OHS policy review; Program Profile Worksheet review; JOHSC terms of reference, co-chair election and work plan; management review; audit program review; SCBA flow tests begin (to September) |
| May | Aerial device inspection and test; diesel exhaust system service; station evacuation drills; full station inspections continue |
| June | Pump tests (to July); gear extractor and dryer service; station zoning plan review; emergency plans review |
| July | Hose service tests (to August); quarterly program update (15th); breathing air quality test |
| August | Ground ladder service tests; hose tests complete |
| September | Station fire systems and extinguisher service; emergency lighting annual test; high-visibility apparel and hearing protection stock review |
| October | Shop lifts and pressure vessels; confined space and trench equipment annual; water and ice equipment pre-ice-season; structural PPE advanced inspection begins (to February); LODD response tabletop; quarterly program update (15th); breathing air quality test; external verification (year three) |
| November | Hydraulic tools, generators, fans and saws service; air monitoring instruments annual service; structural PPE retirement review; radon, asbestos and air quality review; culture survey or pulse |
| December | Mutual and automatic aid agreements review; annual audit documents requested |
| January | Driver licence and abstract review; WHMIS inventory and SDS currency; continuity test; quarterly program update (15th); breathing air quality test; annual internal audit fieldwork (to February) |
| February | Compressor and fill station service; radios annual service; service-level agreements review; hazard profile and risk register update begins |
| March | RPAS registration and maintenance; wildland refresher; rope and fall protection competent-person inspections; annual program appraisals (15th); legal register and compliance evaluation; JOHSC self-evaluation; records retention run; indicator dictionary review; audit report (1st) |
| Every month | Station inspections; first aid and AED checks; extinguisher visual; emergency lighting function; exhaust capture visual; monitor calibrations; JOHSC meeting with the overdue report |
| Rolling | Fit tests (quarter of members per quarter); medicals and hearing tests by birth month; certification maintenance; supervisor and JOHSC member training; full station inspections (two or three per month) |
| Element | Who | How |
|---|---|---|
| Owner | Senior officer responsible for H&S | Accountable that the schedule is complete, current and resourced |
| Doer | The “done by” role in each row; program managers for their rows; fleet and facilities under their service-level agreements | The table |
| Verifier | HSO samples completion monthly (indicator: scheduled items completed on time, target 95 per cent); internal audit category 18 samples records yearly; JOHSC reviews the completion rate quarterly | Checklist - Monitoring, Inspection and Indicators |
| Feedback | Completion rate in the monthly indicator report; missed items listed at the operations meeting; program teams see their rows in the quarterly update | 03 Accountability and Reporting |
| Closure | Every missed or overdue item and every deficiency found enters the Corrective Action Register; equipment that misses its test is tagged out until tested | Register rules |
Loop test. The flow test contractor cannot reach a volunteer station in July. The HSO sees the gap in the August completion report, the units are swapped with tested reserve units within the week, the station’s test is rebooked for September, the register carries the item, and the station officer tells the members why the SCBA on the truck changed.
This chapter relies on the following legal requirements, which differ by province and territory. Check your jurisdiction’s section on each topic page before adopting it.
| Topic | What to check in your jurisdiction | Page |
|---|---|---|
| OHS Policy and Program | Whether a written OHS policy is required, how often it must be reviewed and with whom (OHS policy review row) | J03 OHS Policy and Program |
| Hazard Assessment and Workplace Inspections | Whether the law fixes how often the workplace must be inspected and by whom, or leaves the frequency to the program (station inspection rows) | J04 Hazard Assessment and Workplace Inspections |
| Joint Committee and Health and Safety Representative | The committee’s inspection function and the training or certification its members need, including any approved provider (JOHSC inspection and training rows) | J05 Joint Committee and Health and Safety Representative |
| Fire Service OHS Rules and Fireground Operations | Whether a fire-service-specific OHS rule sets its own requirements for aerial harnesses, ladders, SCBA use or fit testing that these rows must meet (sections 3.2, 3.3 and 3.5) | J12 Fire Service OHS Rules and Fireground Operations |
| Respiratory Protection, Fit Testing and Breathing Air | The required respiratory protection standard, the fit test interval and method, the breathing air test interval and cylinder requalification rules (section 3.3) | J14 Respiratory Protection, Fit Testing and Breathing Air |
| Equipment Inspection, Ladders and Aerial Devices | When tools and equipment must be inspected and by whom, how long inspection and maintenance records are kept, and which ladder and aerial testing standards apply (sections 1 and 3.2) | J15 Equipment Inspection, Ladders and Aerial Devices |
| Fall Protection and Rope Access | The fall protection equipment standards and inspection rules, and any rope rescue or aerial harness requirements, that apply to the rope and fall protection rows (section 3.5) | J16 Fall Protection and Rope Access |
| Lockout, Machine Guarding and Electrical Safety | The lockout and machine safeguarding rules that apply to station shops, lifts and compressors (shop equipment row) | J19 Lockout, Machine Guarding and Electrical Safety |
| Stations, Premises and Building Codes | The general premises rules for stations and the registration and inspection of pressure vessels (full station inspection and shop equipment rows) | J20 Stations, Premises and Building Codes |
| WHMIS, Hazardous Materials and Asbestos | The WHMIS regulation and its review requirements, and the asbestos rules for station surveys and registers (WHMIS and survey rows) | J21 WHMIS, Hazardous Materials and Asbestos |
| Noise and Hearing Conservation | Whether audiometric testing is required and how often (hearing test row) | J23 Noise and Hearing Conservation |
| First Aid | The first aid kit standard, attendant certification and certificate validity (first aid kit and training rows) | J24 First Aid |
| Emergency Vehicles, Drivers and Licensing | Whether commercial vehicle inspection rules apply to apparatus, and the licence class and air brake endorsement drivers need (apparatus inspection and licence rows) | J30 Emergency Vehicles, Drivers and Licensing |
Canadian Aviation Regulations, SOR/96-433 (Canada; consolidated to 2026-09-30; Subparts 302 and 303, airports and aircraft fire fighting, and Part IX, remotely piloted aircraft systems). https://laws-lois.justice.gc.ca/eng/regulations/SOR-96-433/
Center for Public Safety Excellence [CPSE]. (2019). Fire and emergency service self-assessment manual (10th ed.). Commission on Fire Accreditation International. https://cpse.org/wp-content/uploads/2019/08/10th-Edition-FESSAM-Strikethrough-Underline-v.4.pdf
CSA Group. (2012). CSA Z1002:12 (R2022), Occupational health and safety: Hazard identification and elimination and risk assessment and control. https://www.csagroup.org/store/product/CAN-CSA-Z1002-12/
CSA Group. (2014). CSA Z94.2-14 (R2024), Hearing protection devices: Performance, selection, care, and use. https://www.csagroup.org/store/product/2419295/
CSA Group. (2017). CSA Z1600:17 (R2022), Emergency and continuity management program (3rd ed.). https://www.csagroup.org/store/product/Z1600-17/
CSA Group. (2017). CSA Z259.11-17 (R2021), Personal energy absorbers and lanyards.
CSA Group. (2018). CAN/CSA-Z94.4-18 (R2023), Selection, use, and care of respirators (5th ed.). https://www.csagroup.org/store/product/2426374/
CSA Group. (2018). CSA Z259.10:18 (R2023), Full body harnesses.
CSA Group. (2019). CSA Z180.1:19, Compressed breathing air and systems (6th ed.). https://www.csagroup.org/store/product/CSA%20Z180.1:19/
CSA Group. (2020). CSA Z460:20, Control of hazardous energy: Lockout and other methods.
CSA Group. (2021). CSA Z259.17:21, Selection and use of active fall-protection equipment and systems (2nd ed.). https://www.csagroup.org/store/product/CSA%20Z259.17:21/
CSA Group. (2022). CSA Z96:22, High-visibility safety apparel (4th ed.). https://www.csagroup.org/store/product/CSA%20Z96:22/
CSA Group. (2023). CSA Z1006:23, Management of work in confined spaces (3rd ed.). https://www.csagroup.org/store/product/CSA_Z1006:23/
CSA Group. (2024). CSA Z1210:24, First aid training for the workplace: Curriculum and quality management for training agencies (2nd ed.). https://www.csagroup.org/store/product/CSA_Z1210:24/
CSA Group. (2024). CSA Z1220:24, First aid kits for the workplace (2nd ed.). https://www.csagroup.org/store/product/csa_z1220:24/
CSA Group. (2025). CSA B339-25, Cylinders, spheres, and tubes for the transportation of dangerous goods (in force 2025-08-01 under the Transportation of Dangerous Goods Regulations, s. 5.10). https://tc.canada.ca/en/dangerous-goods/csa-b339
CSA Group. (2025). CSA B340-25, Selection and use of cylinders, spheres, tubes, and other containers for the transportation of dangerous goods, Class 2. https://tc.canada.ca/en/dangerous-goods/csa-b339
Hazardous Products Regulations, SOR/2015-17 (Canada; consolidation consulted in 2026, date not recorded; WHMIS 2015). https://laws-lois.justice.gc.ca/eng/regulations/SOR-2015-17/
International Organization for Standardization. (2018). ISO 45001:2018, Occupational health and safety management systems: Requirements with guidance for use. https://www.iso.org/standard/63787.html
International Organization for Standardization. (2026). ISO 19011:2026, Guidelines for auditing management systems (4th ed.). https://standards.iteh.ai/catalog/standards/iso/602c3cef-1d84-4d52-8d97-48d35b8d824e/iso-19011-2026
National Fire Protection Association. (2020). NFPA 1936, Standard on powered rescue tools.
National Fire Protection Association. (2021). NFPA 1006, Standard for technical rescue personnel professional qualifications. https://www.fire-police-ems.com/NFPA1006-2021.shtml
National Fire Protection Association. (2022). NFPA 10, Standard for portable fire extinguishers.
National Fire Protection Association. (2022). NFPA 1140, Standard for wildland fire protection (consolidates NFPA 1051, 1141, 1143 and 1144). https://www.fire-police-ems.com/NFPA1140-2022.shtml
National Fire Protection Association. (2022). NFPA 1225, Standard for emergency services communications (consolidates NFPA 1061 and 1221). https://www.fire-police-ems.com/NFPA1225-2022.shtml
National Fire Protection Association. (2022). NFPA 1990, Standard for protective ensembles for hazardous materials and CBRN operations (consolidates NFPA 1991, 1992 and 1994). https://www.fire-police-ems.com/NFPA1990-2022.shtml
National Fire Protection Association. (2022). NFPA 2500, Standard for operations and training for technical search and rescue incidents and life safety rope and equipment for emergency services (consolidates NFPA 1670, 1858 and 1983). https://www.fire-police-ems.com/NFPA2500-2022.shtml
National Fire Protection Association. (2022). NFPA 470, Hazardous materials/weapons of mass destruction (WMD) standard for responders (consolidates NFPA 472, 473 and 1072). https://www.fire-police-ems.com/NFPA470-2022.shtml
National Fire Protection Association. (2023). NFPA 25, Standard for the inspection, testing, and maintenance of water-based fire protection systems.
National Fire Protection Association. (2024). NFPA 1010, Standard on professional qualifications for firefighters (consolidates NFPA 1001, 1002, 1003 and 1005). https://www.fire-police-ems.com/NFPA1010.shtml
National Fire Protection Association. (2024). NFPA 1550, Standard for emergency responder health and safety (consolidates NFPA 1500, 1521 and 1561). https://www.fire-police-ems.com/NFPA1550-2024.shtml
National Fire Protection Association. (2024). NFPA 1910, Standard for the inspection, maintenance, refurbishment, testing, and retirement of in-service emergency vehicles and marine firefighting vessels (consolidates NFPA 1071, 1911, 1912 and 1925). https://www.fire-police-ems.com/NFPA1910-2024.shtml
National Fire Protection Association. (2024). NFPA 1930, Standard on ground ladders, hose, nozzles and appliances (consolidates NFPA 1931, 1932, 1961, 1962, 1963, 1964 and 1965).
National Fire Protection Association. (2024). NFPA 2400, Standard for small unmanned aircraft systems (sUAS) used for public safety operations. https://www.fire-police-ems.com/NFPA2400-2024.shtml
National Fire Protection Association. (2025). NFPA 1020, Standard for fire and emergency services instructor, fire officer, and EMS officer professional qualifications (consolidates NFPA 1021 and 1041). https://www.fire-police-ems.com/NFPA1020-2025.shtml
National Fire Protection Association. (2025). NFPA 1580, Standard for emergency responder occupational health and wellness (consolidates NFPA 1581, 1582, 1583 and 1584). https://www.fire-police-ems.com/NFPA1580-2025.shtml
National Fire Protection Association. (2025). NFPA 1950, Standard on personal protective equipment for technical rescue incidents, emergency medical operations, and wildland and urban interface firefighting (consolidates NFPA 1951, 1977 and 1999). https://www.fire-police-ems.com/NFPA1950-2025.shtml
National Fire Protection Association. (2025). NFPA 1955, Standard on personal protective equipment for surface water operations and contaminated water operations (consolidates NFPA 1952 and 1953). https://www.fire-police-ems.com/NFPA1955-2025.shtml
National Fire Protection Association. (2025). NFPA 1970, Standard on protective ensembles for structural and proximity firefighting, work apparel, open-circuit self-contained breathing apparatus (SCBA) for emergency services, and personal alert safety systems (PASS) (consolidates NFPA 1971, 1975, 1981 and 1982). https://www.fire-police-ems.com/NFPA1970-2025.shtml
National Fire Protection Association. (2025). NFPA 72, National fire alarm and signaling code.
National Fire Protection Association. (2026). NFPA 1400, Standard on fire service training (consolidates NFPA 1402, 1403, 1404, 1407, 1408, 1410 and 1451). https://www.fire-police-ems.com/NFPA1400-2026.shtml
National Fire Protection Association. (2026). NFPA 1850, Standard on selection, care, and maintenance of protective ensembles for structural and proximity firefighting and open-circuit self-contained breathing apparatus (SCBA) (consolidates NFPA 1851 and 1852). https://www.fire-police-ems.com/NFPA1850-2026.shtml
Small Vessel Regulations, SOR/2010-91 (Canada; consolidation consulted in 2026, date not recorded). https://laws-lois.justice.gc.ca/eng/regulations/SOR-2010-91/