Form
Form - SCBA Inspection and Maintenance Log
Document FSSMS-FRM-15Stage 1Revision 4Version 0.3.3
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One log per SCBA for its service life, kept by the SCBA technician in {{Records system}}. It holds the unit’s identity, its technician-level events (acceptance, annual flow test, repair, parts, upgrade, adverse condition, retirement) and a pointer to the daily and weekly user sheets, which live in SWP - SCBA Daily and After-Use Inspection and Cleaning. The record set is the one the care and maintenance standard expects for SCBA: inventory by serial, inspections, cleaning, maintenance and repairs with parts and test results, adverse-condition events, and retirement (NFPA 1850, 2026, ch. 14 and 17), and the maintenance records the respirator standard requires (CSA Z94.4-18, cl. 14).
| Field | Entry |
|---|---|
| SCBA serial number | |
| Manufacturer, model and configuration | |
| NIOSH approval (TC) number; NFPA 1970 edition certified; CBRN option (yes / no) | |
| Date of manufacture | |
| Date accepted into service; acceptance test reference | |
| Retirement date due (15 years from manufacture unless upgraded; about 20 years maximum) | |
| Assignment (apparatus / station / member / spare / RIT pack) | |
| Facepiece model(s) and sizes approved with this unit | |
| Cylinder model(s) approved with this unit | |
| Current status (in service / tagged out / quarantined / retired) |
| Date | Event type | Description and findings | Parts replaced (part number) | Test result (flow test, leak test, PASS, EOSTI, HUD) and breathing machine ID | Technician (name, authorization reference) | Returned to service (date, by) | Adverse-condition or corrective action reference |
|---|---|---|---|---|---|---|---|
Event types: acceptance test; annual flow and function test; leak test; repair; rebuild; software or electronics service; manufacturer upgrade kit; specialized cleaning; adverse condition (tag out, secure, chain of custody); recall or rescission check; retirement and rendering unusable.
| Field | Entry |
|---|---|
| Location of daily and weekly user sheets for this unit (station, binder or system path) | |
| Cylinder register entries for cylinders assigned to this unit | |
| Last reconciliation of this unit’s approval against the NIOSH Certified Equipment List (date, by) |
| Field | Type | Required | Who completes |
|---|---|---|---|
| SCBA serial number | Text, unique | Yes | Technician at acceptance |
| Manufacturer, model, configuration | Text | Yes | Technician |
| NIOSH approval number; NFPA 1970 edition; CBRN option | Text; text; yes / no | Yes | Technician, from the label and the fleet approval register |
| Date of manufacture | Date | Yes | Technician |
| Date accepted; acceptance test reference | Date; text | Yes | Technician |
| Retirement date due | Date | Yes | Program administrator |
| Assignment | Choice plus text | Yes; updated on change | Program administrator |
| Facepiece and cylinder models approved | Text | Yes | Technician |
| Current status | Single choice | Yes; updated on change | Technician or program administrator |
| Event date | Date | Yes per event | Technician |
| Event type | Single choice from list | Yes per event | Technician |
| Description and findings | Text | Yes per event | Technician |
| Parts replaced | Text with part numbers | Yes if any | Technician |
| Test result and breathing machine ID | Pass / fail with values; text | Yes for any test event | Technician |
| Technician name and authorization reference | Text | Yes per event | Technician |
| Returned to service | Date; name | Yes per event that took the unit out of service | Technician |
| Adverse-condition or corrective action reference | Text | Yes if the event arose from one | Technician; HSO confirms |
| Pointers (user sheets, cylinder register, CEL reconciliation) | Text; date | Yes | Program administrator |
Retention. Life of the unit plus five years (05 Document Control and Records). Audit use. The auditor samples three units and checks: an annual flow test inside 12 months; every tag-out event has a return-to-service entry or a retirement entry; every adverse condition has a corrective action reference; the retirement date has not passed.
CSA Group. (2018). CAN/CSA-Z94.4-18 (R2023), Selection, use, and care of respirators (5th ed.). https://www.csagroup.org/store/product/2426374/
National Fire Protection Association. (2026). NFPA 1850, Standard on selection, care, and maintenance of protective ensembles for structural and proximity firefighting and open-circuit self-contained breathing apparatus (SCBA) (consolidates NFPA 1851 and 1852). https://www.nfpa.org/codes-and-standards/nfpa-1850-standard-development/1850