Form
Form - Personnel Accountability Report Log
Document FSSMS-FRM-28Stage 1Revision 4Version 0.3.3
Topic pages open on your jurisdiction, and requirements tables show its line. You can change this on any page.
The paper record behind the accountability board. Part A is kept at each entry control point by the entry control officer; Part B is kept by the accountability officer or command aide at the command post; Parts C and D close the incident out. It is used at every incident where a member enters an IDLH or hazard zone, and it is the record that proves the department could say, at any moment, who was inside, where, since when and with how much air (NFPA 1550, 2024, s. 21.5). The entry control fields follow the elements that fire service entry control guidance names: identity, task, location, time of entry and air remaining (MLITSD, n.d., GN 5-1). It answers the accreditation criterion for accountability of all personnel at all risk events (CPSE, 2019, criterion 11A.12).
Printed on waterproof stock, two copies per apparatus and six per command vehicle, with a grease pencil. Where the department uses an electronic system, this form is the fallback and is carried regardless.
Incident number: ___ Date: ___ IC (role): ___ Accountability officer (role): ___ Time first unit arrived: ___ PAR interval: ___ min
Entry point (side, floor, opening): ___ Entry control officer (role): ___ Staffed from (time): ___
| Crew (unit) | Officer | Members (tags lodged) | Assignment | Location | Time in | Air at entry (psi/bar, lowest) | Expected out | Time out | Notes (route change, relief, rehab) |
|---|---|---|---|---|---|---|---|---|---|
| PAR # | Time called | Trigger (interval / mayday / collapse / flashover / strategy change / evacuation / missing member / under control / demobilization) | Crews called (units) | Response per crew (PAR / negative PAR with number missing / no response) | Crews not accounted | Action taken (second call, RIT, mayday) | Time complete |
|---|---|---|---|---|---|---|---|
| 1 | |||||||
| 2 | |||||||
| 3 | |||||||
| 4 |
| Time | What happened (crew not on board; entry by unlogged opening; crew unreachable; tag stale; board damaged; aid company without passport) | Resolved how | Near-miss report filed (Y/N) |
|---|---|---|---|
Final PAR time: ___ All crews accounted (Y/N): ___ Passports and tags returned (Y/N): ___ Mutual aid units released with passports (list): ___ Board photographed or transcribed (Y/N): ___ Accountability officer signature (role, date): ___ IC signature (role, date): ___
| Field | Type | Required | Who completes |
|---|---|---|---|
| Incident number, date, IC, accountability officer, first-unit time, PAR interval | Text; date; lookup; time; number | Yes | Accountability officer |
| Entry point, entry control officer, staffed-from time | Text; lookup; time | Yes per entry point | Entry control officer |
| Crew, officer, members, assignment, location | Lookup; list | Yes per entry | Entry control officer |
| Time in; air at entry; expected out; time out | Time; number; time; time | Yes per entry | Entry control officer |
| Notes | Free text | No | Entry control officer |
| PAR number, time called, trigger | Number; time; single choice | Yes per PAR | Accountability officer |
| Crews called; response per crew; crews not accounted | List; choice per crew; list | Yes per PAR | Accountability officer |
| Action taken; time complete | Free text; time | Yes per PAR | Accountability officer |
| Discrepancies: time, event, resolution, near-miss filed | Repeating group | Yes if any | Accountability officer |
| Close-out fields and signatures | Time; yes/no; list; roles and dates | Yes | Accountability officer; IC |
Filed with the incident record in {{Records system}} per 05 Document Control and Records, with the board photograph where one was taken. PAR compliance (every required PAR logged) is counted for the quarterly indicator worksheet in Emergency Operations Safety Program. Any negative PAR, missed PAR or Part C event is a near miss and goes to the near-miss system and the Corrective Action Register.
This chapter relies on the following legal requirements, which differ by province and territory. Check your jurisdiction’s section on each topic page before adopting it.
| Topic | What to check in your jurisdiction | Page |
|---|---|---|
| Fire Service OHS Rules and Fireground Operations | Whether a fire service OHS regulation, code of practice or guidance requires an accountability and entry control system at incidents, and what it must record (Parts A and B) | J12 Fire Service OHS Rules and Fireground Operations |
Center for Public Safety Excellence [CPSE]. (2019). Fire and emergency service self-assessment manual (10th ed.). Commission on Fire Accreditation International. https://cpse.org/wp-content/uploads/2019/08/10th-Edition-FESSAM-Strikethrough-Underline-v.4.pdf
National Fire Protection Association. (2024). NFPA 1550, Standard for emergency responder health and safety (consolidates NFPA 1500, 1521 and 1561). https://www.nfpa.org/codes-and-standards/nfpa-1550-standard-development/1550
Ontario Ministry of Labour, Immigration, Training and Skills Development [MLITSD]. (n.d.). Firefighter guidance notes (Section 21 Advisory Committee; individual notes revised to 2026). https://www.ontario.ca/document/firefighter-guidance-notes