Form - Management Review Decision Record

Completed during the management review by the senior officer responsible for H&S, read back at the close, signed by the fire chief, and issued within 10 working days to attendees, program managers and the JOHSC; a member summary (Part G) reaches every station within 30 days (Management Review sections 2 and 6). Sections A to E record the outputs ISO 45001 requires of a management review: conclusions on suitability, adequacy and effectiveness; improvement opportunities; changes to the system; resources; actions; and communication to workers (ISO 45001:2018, cl. 9.3). Every action and objective receives a Corrective Action Register ID so that next year’s first agenda item can be answered from the register. The record is retained for 10 years.

Safety-critical items not funded, stated plainly for the annual report to council (the formal notice of gaps):

Priority is the department’s one scale, the same one the Corrective Action Register uses for every deficiency; the due date is the one the priority sets unless the fire chief sets an earlier one. P1 (Imminent): interim control immediately, the same shift, with the fire chief and JOHSC co-chairs told within 24 hours; plan due in two working days; closed within seven days. P2 (Serious): interim control within 24 hours where practicable; plan due in seven days; closed within 30 days. P3 (Moderate): plan due in 30 days; closed within 90 days. P4 (Improvement): plan by the next quarterly program update; closed within 365 days or the next budget cycle. Extensions and escalation follow the register.

Five to eight for the department; measurable; each with an owner.

Member summary (one page, plain language): what the review found; the five to eight objectives; what will change at the station; what the department could not fund and what it is doing instead; who to talk to; how to raise a concern and what happens when you do.